Financial Delegations
Staff members holding the following offices are authorised to commit the New Plymouth District Council to the amount of expenditure (as provided for in estimates), or receive funds on behalf of Council, up to the limits specified below:
| Authorised Officer | Limit |
|---|---|
| Tier 2 – Te Ranga Urungi (TRU) | $500,000 |
| Tier 3 – Te Rōpū Manawataki (TRM) | $250,000 |
| Tier 4 – Managers and Leads reporting directly to TRM | $100,000 |
| Tier 5 – Leads reporting to Managers | $50,000 |
| Tier 6 – Team co-ordinator or nominated officer | $10,000 |
| Any staff member not otherwise specified, with written authorisation from their TRM member | $1,000 |
Terms and Limitations
Scope: The Authorised Officers may commit the Council to all arrangements and contracts for the supply of goods, services, plant and labour, including execution, variation and termination of all documents, agreements and contracts, aside from where authority to do so is otherwise limited by legislation or Council’s Statutory and Management Delegations, to enable the —
1.1 implementation of decisions made by the Council, its committees and any further subordinate decision making bodies or persons:
1.2 receipt and implementation of Crown funding:
1.3 management of capital expenditure and operations and maintenance expenditure, up to the limits approved in the relevant Annual Plan or Long-Term Plan:
1.4 management of expenditure not included in the Annual Plan or Long-Term Plan or authorised in accordance with 1.1 or 1.2 above, to be signed off by the Chief Executive and in-line with the Instrument of Financial Delegation signed off by Council.
Officers must comply with the Council’s Procurement Policy and Procurement Manual.
An officer’s Financial Authority may not be sub-delegated.
Compliance with laws, policies and procedures: Expenditure must be undertaken in accordance with relevant policies and procedures and all applicable laws.
Acting: During periods in which Authorised Officer is absent, the authority in this Instrument extends to any officer who has been appointed by a person in a higher level of management to be the Acting Authorised Officer.
Relationship with statutory delegations: Compliance with the limits of this financial authority is not intended as a legal condition or limitation in the scope of any statutory powers delegated.